Handling of Personal Information

1.Protection Policy

JFE Group Personal Information Protection Policy

• Please click the button above to open the JFE Group Personal Information Protection Policy page.

2.The JFE Group's Purpose for Using Personal Information

Purpose of Use

1. Providing information on, procuring, processing, and selling resin products and raw materials, chemicals, non-ferrous metal products and raw materials, building materials, and synthetic leather, as well as executing and managing all related contracts.
2. Providing information on, offering, procuring, processing, and selling technologies, know-how, and products not listed in section 1, as well as executing and managing all related contracts.
3. Providing information and offering services included in or related to items listed in sections 1 and 2, as well as executing and managing all related contracts.
4. A. Providing information on, procuring, processing, and selling products provided by group companies and partner companies, as well as executing and managing all related contracts.
   B. Providing information on and offering technologies, know-how, and services provided by group companies and partner companies.
5. Developing new products and services.

3.The JFE Group's Purpose for Using Specific Personal Information

We acquire and utilize specific personal information for the following purposes.

Scope of Administrative Work Involving Individual Numbers (My Numbers)	Description of Work
Administrative work involving individual numbers for employees or former employees, including related parties such as dependents. The work includes tasks related to items listed in the right column.	Withholding of tax in accordance with the Income Tax Act and other applicable laws
	Preparation of payment records in accordance with the Inheritance Tax Act and other applicable laws
	Procedures related to individual residential tax based on the Local Tax Act and other applicable laws
	Procedures related to employment insurance based on the Employment Insurance Act and other applicable laws
	Procedures related to health insurance based on the Health Insurance Act and other applicable laws
	Procedures related to employees' pension insurance based on the Employees' Pension Insurance Act and other applicable laws
	Filing for Category 3 insured persons under the National Pension System
	Preparation and submission of legally required documents for financial instruments transactions related to employee stock ownership plans
	Preparation and submission of legally required documents related to the workers’ property accumulation savings system
	Procedures related to retirement allowance mutual aid from the Smaller Enterprise Retirement Allowance Mutual Aid Office
Administrative work involving individual numbers for individuals other than employees. The work includes tasks related to items listed in the right column.	Preparation of payment records for compensation, fees, etc., in accordance with the Income Tax Act
	Preparation of payment records for real estate usage fees, etc., in accordance with the Income Tax Act
	Preparation of payment records for compensation for transfer of real estate, etc., in accordance with the Income Tax Act

4.Shared Use of Personal Information

The JFE Group may share the personal information with other parties as described below.
Please note that information regarding items that are individually notified or readily accessible is omitted.

Personal data subject to shared use	Personal information of executives and employees of the JFE Group and its business partners used for business purposes. This includes names, departments, titles, business addresses, business phone numbers, business email addresses.
Scope of entities for shared use	JFE Group companies
Purpose of use	Business-related communications
Name of the entity responsible for managing f shared personal data	JFE Shoji Matech Inc.

5.Safety Control Measures

The JFE Group is taking the following measures to prevent personal information from being compromised, lost, or damaged, and to properly manage other personal data (which includes personal data we have acquired or intend to acquire, as well as data expected to be handled as personal data; the same definition applies hereafter).

（Establishment of the Basic Policy）

• The aforementioned JFE Group Personal Information Protection Policy has been established to ensure the appropriate handling of personal information.

（Establishment of Guidelines for Handling of Personal Data）

• Established internal guidelines that specify handling methods, responsible individuals, and their respective duties at each stage of acquisition, use, storage, provision, deletion. and disposal of personal data.

（Organizational Security Control Measures）

• We have developed an organizational system to manage the handling of personal information and to respond to the occurrence or indication of issues such as information leakage by appointing a Chief Personal Information Officer (the executive officer in charge of the Administrative Department) and Personal Information Managers (the department heads), and establishing the Personal Information Supervisory Department (the Administrative Department) to oversee the handling of personal information.
• A Personal Information Management Ledger documenting details such as the scope and categories of personal data, its purpose of use, storage location, responsible person, and retention period has been created, and verification methods for how the data is handled have also been developed. Company-wide inspections are performed to confirm how personal data is managed and handled by verifying the Personal Information Management Ledger.
• Periodic internal audits are performed to assess compliance with applicable laws and regulations, as well as the proper handling of personal data.

（Personnel Security Control Measures）

• Necessary and appropriate supervision and training are provided to employees to ensure the proper handle personal data.

（Physical Security Control Measures）

• The following security control measures are in place to protect personal data: Within areas where personal data is handled, unauthorized viewing or access is prevented through strategies such as optimized desk arrangements,
• devices (terminals), external storage media, or documents containing personal data are protected from theft or loss,
• when transporting devices (terminals), external storage media, or documents containing personal data, whether outside or within an office, it must be done in a manner that ensures the data is not easily identifiable, and
• disposal and/or deletion of devices (servers and terminals), external storage media, or documents containing personal data are conducted using methods that make recovery impossible or difficult.

（Technical Security Control Measures）

• We have implemented access controls on information systems that handle personal information databases to limit the employees who can use the systems and the scope of personal data that can be handled to the extent necessary for business.
• We identify and authenticate users accessing the information systems that handle personal information through methods such as user IDs and passwords.
• We have implemented a system to protect information systems that handle personal information from unauthorized external access and malicious software.
• We take measures to prevent data leakage and other incidents associated with the use of the information systems.

（Assessment of the External Environment）

• When handling personal information in a foreign country, we regularly collect and analyze information regarding the country's personal information protection system, and then implement safety control measures accordingly.

6.Contact Information

Please direct all requests regarding disclosure of personal information held by us, the submission of complaints, or other inquiries concerning the handling of personal information to our Administration Department (Phone: 03-5203-6280).

〒100-0004
Shin-Otemachi Building, 2-2-1 Otemachi, Chiyoda-ku, Tokyo 100-0004
JFE Shoji Matech Inc.　
CEO　Atsushi Yawata